Six Common Mistakes in Sync Submissions (And How to Avoid Them)
Sync licensing, the art of placing music in TV, film, ads, and video games, is one of the most exciting opportunities for today’s musicians. It can introduce your music to global audiences and create long-term income. But with tens of thousands of songs submitted each month, even great artists often make small mistakes that prevent them from landing placements.
Here are six of the most common sync submission mistakes and how to avoid them.
1. Submitting Songs That Aren’t Sync-Ready
A song can be amazing on its own but still not work well for sync. Music supervisors look for tracks that support a scene’s emotion and story. They need songs that fit smoothly under dialogue and visuals while enhancing the mood.
How to fix it:
Make sure your song has a clear emotional tone such as hopeful, nostalgic, or energetic.
Use professional-quality mixing and mastering.
Provide alternate versions including instrumentals, no-vocal edits, and short cuts like 30 or 60 seconds.
The easier your song is to use, the more likely it is to get placed.
2. Writing Lyrics That Are Too Specific
Lyrics filled with specific names, brands, or details can limit your placement options. For example, a song that mentions Los Angeles might not fit a commercial set in another country.
How to fix it:
Write about universal themes such as love, perseverance, or freedom.
Keep your lyrics emotionally relatable and open-ended.
Avoid slang or phrases that could make your song feel dated in a few years.
Universal messages connect better across different types of sync projects.
3. Forgetting Metadata and Proper Labeling
Supervisors and sync teams receive countless submissions every week. If your file name or metadata is unclear, your song might never be heard or could be impossible to clear quickly.
Always include metadata such as:
Song title
Artist name
Contact email or publisher information
Ownership details for master and publishing rights
Keywords describing genre and mood, for example “uplifting pop” or “cinematic piano”
Professional metadata shows that you are organized and serious about licensing.
4. Submitting Songs You Don’t Fully Own or Control
One of the biggest obstacles in sync is unclear rights. If a music supervisor cannot quickly clear both the master and the publishing, your song will not be used.
How to fix it:
Use split sheets for every collaboration.
Know exactly who owns each part of the song.
Only pitch songs that you can legally license without delay.
When ownership is clear, supervisors can move fast, which increases your chances of success.
5. Sending the Wrong Music for the Brief
It’s tempting to send your favorite song, but sync success depends on how well your submission matches the brief. If the client asks for upbeat Latin pop, sending a moody R&B track will likely hurt your chances.
How to fix it:
Read the brief carefully for tempo, emotion, and lyrical direction.
Send only one or two strong fits instead of your whole catalog.
Listen to the reference tracks and match their tone and energy.
Quality and relevance always beat quantity in the sync world.
6. Ignoring Relationships and Follow-Up
Landing sync placements often comes down to relationships. Sending one email and never following up can make you forgettable, even if your music is perfect for the job.
How to fix it:
Be polite and professional in all communication.
Thank supervisors for their time, even when they pass.
Keep in touch and share new songs that match upcoming opportunities.
Building long-term trust makes people want to work with you again.
Bonus Tip: Work with a Sync-Focused Publisher
Pitching on your own can be overwhelming, but partnering with a publisher that understands sync can give your songs more visibility.
Elizabeth Music Group (EMG) is one example. Founded by musicians, EMG helps musicians manage their publishing rights, prepare their songs for sync, and access high value sync opportunities through its exclusive Discord community. In October alone, EMG received over $800,000 worth of sync briefs across a wide variety of different genres.
When your catalog is represented professionally, your chances of placement increase dramatically.
Final Thoughts
Sync licensing blends creativity and business skill. By avoiding these six mistakes, you make your submissions cleaner, clearer, and more competitive. Every detail counts, from your song’s structure to your file labeling.
When your music is presented with clarity and care, supervisors take notice.
Want to learn more about getting your songs sync-ready?
elizabethmusicgroup.com
